Job Description

Job Duties / Accountabilities:

• Reporting provides administrative assistance directly to 5 (five) Directors and their teams
• Supports Director calendars with a focus on priorities, time management, preferred scheduling while proactively identifying and resolving conflictsSet up of meetings and associated logistics
• Handle expense account for Arrange / coordinate travel arrangements
• Maintains the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines.
• Fulfil all administrative services and office management including contract signatures, mass email distribution, letter/mail processing, courier service, filing, archiving, printing, photocopying, ordering of office supplies and manage phone and workstation requirements
• Prepare presentations, documents and other reports as needed as well as coordinate reports required by the Directors.
• Handle invoice payments and coding
• Manage special projects as required during the year

Required Qualifications / Competencies:

• Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner
• Initiative and ability to work with minimum supervision including any problems that may arise.
• Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
• Strong demonstrated PC skills ( MS Office – Excel, Word, PowerPoint, Outlook)
• Ability to operate effectively under pressure and shift priorities to respond to changing circumstances
• Strong oral and written communication skills; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests.
• Ability to learn quickly
• Outstanding attendance record
• Confidentiality / Discreet
• Highly developed sense of professionalism and ethics

Preferred Competencies:

• Post-secondary education in a related field
• Experience as an Administrative Assistant
• Knowledgeable in APSS, Ivalua and HR SAP System
• Knowledge of internal Bell processes and policies

Bilingualism is an asset (English and French); adequate knowledge of French is required for positions in Quebec.