Responsible to manage each Director’s calendar and itinerary; by planning, organizing and coordinating travel, meetings, co
Job Description
This Administrative Assistant role requires a results oriented individual, with strong organizational, interpersonal skills with keen attention to detail. The Successful candidate will be willing to learn, work collaboratively, and challenge the status quo.
Job Duties/Accountabilities:
- The successful candidate will be supporting a team of Directors and managing with the following:
- Responsible to manage each Director's calendar and itinerary; by planning, organizing and coordinating travel, meetings, conference calls and events (current travel and events significantly reduced due to Covid)
- Responsible for the SAP HR transactions (hiring, onboarding of new hires, promotions, and staff movement)
- Maintain employee records and files
- Assist in the yearly bonus and salary review process
- Provide guidance to employees related to HR inquiries (policies and procedures)
- Efficiently manage all general correspondence
- Coordinate with internal and external suppliers
- Maintain strict confidentiality
- Manage invoice payments, expense accounts, office supplies, courier as required (Ariba vacation schedule, running ad-hoc reports, etc.)
Critical Qualifications / Competencies:
- Post secondary education is preferred (diploma or degree)
- Experience in related field is an asset
- Initiative and ability to work with minimum supervision (self-starter) and uphold a positive attitude
- Discreet (carefully handles confidential employee and business information)
- Strong PC skills - proficiency in MS Office applications; Excel, PowerPoint, comfortable with SAP and Ariba
- Strong organizational and customer service skills
- Strong interpersonal skills with the ability to interact with clients at all levels in a confident, courteous and professional manner
- Strong written communication skills
- Ability to deal with frequent interruptions, operate effectively under pressure and effectively manage competing demands
- Flexibility in hours of work - occasional changes in work schedule with minimal notice
- Team player and very proactive
- Potential for this position to transition into a Full-Time role
Bilingualism is an asset (English and French)