Job Description

This Administrative Assistant role requires a results oriented individual, with strong organizational, interpersonal skills with keen attention to detail. The Successful candidate will be willing to learn, work collaboratively, and challenge the status quo.

Job Duties/Accountabilities:

• The successful candidate will be supporting a team of Directors and managing with the following:
• Responsible to manage each Director's calendar and itinerary; by planning, organizing and coordinating travel, meetings, conference calls and events (current travel and events significantly reduced due to Covid)
• Responsible for the SAP HR transactions (hiring, onboarding of new hires, promotions, and staff movement)
• Maintain employee records and files
• Assist in the yearly bonus and salary review process
• Provide guidance to employees related to HR inquiries (policies and procedures)
• Efficiently manage all general correspondence
• Coordinate with internal and external suppliers
• Maintain strict confidentiality
• Manage invoice payments, expense accounts, office supplies, courier as required (Ariba vacation schedule, running ad-hoc reports, etc.)

Critical Qualifications / Competencies:

• Post secondary education is preferred (diploma or degree)
• Experience in related field is an asset
• Initiative and ability to work with minimum supervision (self-starter) and uphold a positive attitude
• Discreet (carefully handles confidential employee and business information)
• Strong PC skills - proficiency in MS Office applications; Excel, PowerPoint, comfortable with SAP and Ariba
• Strong organizational and customer service skills
• Strong interpersonal skills with the ability to interact with clients at all levels in a confident, courteous and professional manner
• Strong written communication skills
• Ability to deal with frequent interruptions, operate effectively under pressure and effectively manage competing demands
• Flexibility in hours of work - occasional changes in work schedule with minimal notice
• Team player and very proactive
• Potential for this position to transition into a Full-Time role

Bilingualism is an asset (English and French)